City Tech Reopening Plan

Reopening Plan New York City College of Technology

MISSION

The mission of the Reopening Plan is to establish a framework in response to the COVID-19 pandemic. The plan will address safety protocols, routine activities, and improvements necessary to mitigate the risks of COVID-19 spread at College premises. The plan is intended to be a dynamic document that will be continuously changing as is the issues surrounding the virus. There will be continuous assessment of information and resources to ensure the plan is updated appropriately and on a regular basis.

PLANNING PROCESS

The planning process will include:

  • Development of a comprehensive reopening plan
  • Allocation of necessary resources to implement the plan
  • Assessment and modification of plan as information regarding regulations, directives is received

MEMBERS

Miguel Cairol VP Administration & Finance
Pamela Brown Interim Provost
David Smith Dean Professional Studies
Justin Vazquez- Poritz Dean Arts & Sciences
Dorie Clay Student Services
Vincent Roach AVP Student Services
Rita Uddin Chief Information Officers/td>
Maura Smale Chief Librarian
Mark Hellermann Chair College Council B&G Committee
Maureen Archer-Festa Chair Dental Hygiene
Douglas Davis Chair Communications & Design
Hong Li Chair Computer Systems Technology
Andleeb Zameer Chair Biology
Robert Polchinski Chair Environmental Technology
Luis Venegas Safety & Health Officer

IMPLEMENTATION

The implementation of the plan will broadly include the following:

  • Communicate widely, necessary information including CUNY and State guidelines for reopening and general health & safety materials.
  • Schedule meetings with key stakeholders to assess concerns and needs.
  • Identify action items and ascertain resource allocations.
  • Create working groups to identify and resolve key issues and problems.
  • Initiate and take steps to ensure execution of Plan.

Reopening

Vice President Miguel Cairol is the designated Campus Coordinator for reopening. The Campus Coordinator is responsible for receiving and evaluating all the reports of exposure of individuals. The Coordinator also is made aware of and directs actions needed upon findings of positive test results, and ensures all Federal, State and City regulations are observed.

Health & Safety Officer (HSO) Luis Venegas is the designated Campus Liaison for reopening tasks. The liaison is the contact person for faculty, staff, and students, who have been exposed to the virus as indicated in the daily screening form or identified by a screener.

Areas allowing access to students:

For the first phase, the College plans to reopen some laboratories in the following areas:
Dental Hygiene
Restorative Dentistry
Nursing, Vision Care Imaging
Chemistry Research Lab
General Purpose Computer Lab (NAB)
Child Care Center

No other areas of the College will be open in the Fall for regular in-person activity. Areas such as the Library, Learning Centers, Computer Labs and Cafeterias will not be opened. Additionally, extracurricular activities are not planned for the Fall.

Sanitizing and Health Safety Protocols:

  • Prior to reopening, all facilities, labs, spaces including hallway and bathrooms will be cleaned and sanitized. At the conclusion of each session, cleaning and sanitizing all areas by lab technicians will take place to prepare the labs for the next session.
  • Wearing protective masks and gloves and other protective equipment will be required of all participants during instruction. Wearing masks and observing social distancing will be mandated.
  • The medical and computer labs will be configured to serve no more than 12 students per session. Markings and movement of furniture will be done to ensure social separation. For programs involving close contacts with patients, such as Dental Hygiene, face shields, gloves and protective garments will be used.
  • Appropriate signage and markers will be posted
  • Signs reminding all that masks and other protective equipment must be used
    • Signs indicating maximum occupancy of 4 in the elevators
    • Separation marks on the floor as reminders for social distancing
    • Signs encouraging hand washing
  • Restrooms on floors where instruction will occur, will be cleaned, and sanitized after each lab session.
  • Social distancing markings and measures are in place in each bathroom.
  • Restrooms on floors where instruction will occur will have paper towel dispensers.

Vulnerable Populations

Accommodations may be necessary for some students, faculty, and staff in vulnerable populations, including those health-compromised, the older population and those with disabilities. Information has been distributed to all, indicating that students can apply to the Center for Student Accessibility, Faculty to the office of Instructional Staff Relations and classified staff can apply to the Human Resources Office for accommodations.

Anticipated Phases in Reopening

The College’s phased reopening is dependent upon CUNY’s direction and guidance on reopening. The Plan is comprised as a result of extensive collaboration between all necessary stakeholders, including, but not limited to College leadership, faculty, and students. The diagram describing that consultation is reproduced below, followed by a grid/timeline, showing the phases in reopening. Both the timeline and the anticipated activities in each phase are subject to modification based on feedback identified in that process of consultation and changes in either the internal or external environment. As any time-driven process, it must be informed by thorough environmental scanning.

governance structure

Reopening Phases by Semester

Below is an enumeration of a set of phases toward a full reopening. The Plan is subject to change, in response to all manner of extenuating circumstances, whether internal to the College, reflecting changes in the guidance provided by CUNY and New York state, or occasioned by changes in the circumstances in New York City.

Occupancy

Essential staff and operations only

Employees

Employees performing essential activities and contractors working on campus; masks and social distancing; all others working remotely.

Faculty

Faculty to campus only with advance approval by department chairs to VP and Public Safety

Students

No on-campus instruction. Students to campus to pick up loaned equipment only. Masks and social distancing.

Comments

Mid-semester transition to distance learning, extending from that point through summer 2020. Summer used for additional training for faculty.

Occupancy

Essential staff and operations only. Everbridge pre-approval required. Hours limited

Employees

Employees performing essential activities and contractors working on campus; all others working Remotely. CLTs maintaining servers in Voorhees Building.

Faculty

Faculty teaching on-campus and others. Everbridge pre-approval required. CLTs allowed access to Voorhees Hall to maintain servers used in Technology and Design remote courses.

Students

Only those students participating in the strictly limited on-campus courses allowed in clinical healthcare programs. Everbridge pre-approval required. Masks and social distancing. Lounges and other gathering spaces closed.

Comments

Approximately 350 students in clinical health programs, plus 67 instructors and CLTs, all in new Academic Complex. Only essential lab sessions in person; all others on-line. In an attempt to meet urgent student needs, the College will open one large all-purpose computer lab in the G Building with limited hours, by appointment only. Lab is being reconfigured to facilitate social distancing. Childcare Center will reopen, mid- to late September

Occupancy

Maximum occupancy: 15%. Strict adherence to social distancing and masking. Everbridge pre-approval required. Hours limited

Employees

As department plans are approved, additional employees will return to campus. All student services will continue to be delivered remotely. Faculty may work on campus, according to strictly monitored department and research plans. Limited staff will be available at Enrollment-related offices, to receive documents, etc. Limited library staff for essential services. Not physically open to students or faculty. Everbridge pre-approval required. Hours limited.

Faculty

Faculty may work on campus, according to strictly monitored department and research plans. Everbridge pre-approval required. Hours limited.

Students

Students participating in limited on-campus labs and supplementary workshops. Students by appointment only in G-603, the large computer lab. Masks and social distancing. Lounges and other gathering spaces closed. Everbridge pre-approval required. Hours limited.

Comments

350 students doing labs in clinical healthcare programs. Limited culinary arts labs in Hospitality Management program, all spaces reconfigured, and class sizes reduced. Selected labs in Electrical Engineering Technology, Computer Engineering and Construction Management offered in Voorhees Building.

Occupancy

Maximum occupancy: 30%. Strict adherence to social distancing and masking. Everbridge pre-approval required. Hours limited

Employees

Remote work will continue, except where necessary, and where both social distance and masking can be maintained. Limited staff will be available at Enrollment-related offices, to receive documents, etc. Everbridge pre-approval required. Hours limited. Contact-free drop off and delivery at Library.

Faculty

Faculty may work on campus, according to strictly monitored department and research plans. Everbridge pre-approval required. Hours limited.

Students

Students participating in limited on-campus courses. Students by appointment in G-603, the large computer lab. Masks and social distancing. Lounges and other gathering spaces closed. Everbridge pre-approval required. Hours limited.

Comments

Additional access will be provided for students in hybrid classes, thus serving a larger number of students without exceeding target occupancy levels. Lab portions of Chem and Bio offered on campus. Class size monitored to facilitate social distancing.

Occupancy

Maximum occupancy: 65%. Strict adherence to social distancing and masking

Employees

Remote work will continue, except where necessary. Student service offices will open with limited hours, social distance, barriers. No walk-in service. Limited patron access to library and services. Everbridge pre-approval required. Hours limited.

Faculty

Faculty may work on campus, Everbridge pre-approval required. Hours limited.

Students

Students still can select a remote group of classes. Masks and social distancing. Everbridge pre-approval required. Hours limited Lounges and other gathering spaces open to gatherings of no more than ten students.

Comments

Campus open to all hybrid and lab classes. Lecture classes in which social distancing can be maintained will be permitted to return to campus. Remote classes will still be offered for those health-compromised or reluctant to return to on-campus instruction.

Occupancy

Maximum occupancy: 100%. Strict adherence to social distancing and masking.

Employees

Standard employee operations resume, with walk-in services. Library fully open to patrons.

Faculty

Faculty may work on campus, No Everbridge pre-approval required. Normal hours buildings are open. Students may return to classes on campus. Masks may be required depending on circumstances of the City and surrounding community.

Students

Students may return to classes on campus. Masks may be required depending on circumstances of the City and surrounding community.

Comments

Lecture-only classes will return to campus. Limited number of remote classes may be maintained for those health-compromised or preferring an on-line mode of instruction.

As shown above, timelines for return to campus vary by population. In the interest of clarity they are presented below by constituencies, to complement the above presentation by phase.

As shown above, in the initial stages following the abrupt campus closure, only essential staff and contractors are permitted on campus. Essential employees reporting in-person, were required to self-screen by submitting a COVID-19 questionnaire a well as having their temperature check upon arrival to the campus. A rapid transition was made to providing remote service at all student and staff service offices.

Phase 1

The same screening process remains in place, with the introduction of the Everbridge application. With the Everbridge App, the screening is no longer done through a paper process, but rather electronically, with smartphones, kiosks and email. Towards the end of Phase 1, the temperature checks were also discontinued.

Phase 2

Fundamentally the same process will continue. There will be an increase in on-campus activity, whereby more faculty, students and other support staff will be allowed access to provide limited contact-free services. All health and safety protocols and guidelines will continue to be enforced.

Phase 3

This phase is currently set to begin in Fall 2021, whereby additional service offices will be reopening with limited staffing and access. In all likelihood, access will be by appointment only.

Phase 4

During this phase, there will be a continuation of a gradual reopening process. There will be more robust staffing at service offices and at the Library. It is likely that a higher level of staffing will be required to serve the permitted on-campus portion of hybrid classes. Everbridge, masks and social distancing for all will enforced. A higher level of PPE for high-contact activities will be made available.

Phase 5

This phase is scheduled for Fall 2022. For this phase it is expected to be a full reopening where no screening is required.

Phase 1

For this phase, faculty may access their offices during limited hours and with Everbridge pre-approval. In-person instruction is limited to essential clinical lab sessions, with approximately 350 students in clinical health programs, plus 67 instructors and College Lab Technicians (CLT). This will only be for the Academic Complex. CLTs will be allowed limited access to Voorhees Hall to maintain servers used in Technology and Design remote courses.

Phase 2

Faculty may work on campus as indicated in their departmental plans, inclusive of research activities. In-person instruction will be limited to approximately 400 students conducting labs in clinical healthcare programs in the Academic Complex.  The following departments will also be permitted to hold limited in-person classes:

  • Hospitality Management offered in Namm Hall
  • Architecture, Computer Engineering, and Construction Management offered in Voorhees Building.

All spaces will be reconfigured, and class sizes reduced. All in-person faculty, staff and students must pre-screen using Everbridge, and will be required to follow health and safety protocols, including wearing masks and social distancing.

Phase 3

Faculty may continue to work on campus, according to strictly monitored departmental plans, inclusive of research activities. In-person instruction will expand again to add access for students in hybrid classes, thus serving a larger number of students without exceeding target occupancy levels. All in-person faculty, staff and students must pre-screen using Everbridge, and will be required to follow health and safety protocols, including wearing masks and social distancing.

Phase 4

Faculty may continue to work on campus. In-person instruction will return for all hybrid and lab classes, and for those lecture classes in which social distancing can be maintained. Remote classes will still be offered for those health-compromised or reluctant to return to on-campus instruction. All in-person faculty, staff and students must pre-screen using Everbridge, and will be required to follow health and safety protocols, including wearing masks and social distancing.

Phase 5

This phase is scheduled for Fall 2022. It is anticipated that for Phase 5, the campus will be fully reopened for faculty and all lecture-only classes will be able to resume.

Phase 1

Student access to in-person instruction will be strictly limited to only those participating in on-campus clinical healthcare sessions. Approximately 350 students are estimated to participate in such lab courses. Students will also be permitted on-campus strictly to pickup or drop off technology equipment or other brief visits as necessary and approved by the College.

One large general-purpose computer lab, located in the General Building, will be reopened with limited hours.  The lab will be reconfigured to facilitate social distancing and will be accessed by students via appointment only.

The Children’s Center located in the General Building will also be reopened in mid-to-late September 2020.

Phase 2

Student access to in-person instruction will expand to include those participating in limited on-campus labs and supplementary workshops. Access to student services will remain limited to technology pickup, computer lab access by appointment only, and access to the Children’s Center for child drop-offs and pickups.

Phase 3

Student access to in-person instruction will expand to include some hybrid courses, thus serving a larger number of students without exceeding target occupancy levels. Student service access will remain limited to technology pickup, computer lab access by appointment only, and access to the Children’s Center for child drop-offs and pickups.

Phase 4

Students will have access to in-person instruction for all lab and hybrid classes and a limited number of lecture classes in which social distancing can be maintained. The College will maintain fully remote options for those with concerns. Additional student service offices will open with limited hours and social distancing measures.

Phase 5 -

In-person instruction will return for lecture-only classes. A limited number of remote classes may be maintained for those with concerns. All College services, including Student Services and Enrollment Management Offices will be fully reopened for walk-in access.

CUNY affiliated guests will be required to use the Everbridge App to self-screen. External guests such as patients in the Dental Hygiene clinic can utilize the paper screening questionnaire as well as a temperature check upon arrival. Current plans dictate that visitors to other than the new Academic Complex and the Namm Complex may be required to get screened at Namm or the Academic Complex. Hours of entry will be limited to those times when a screener is available.

Personal Protective Equipment

The College will maintain a supply of personal protective equipment (PPE).  The primary responsibility for purchasing masks and keeping adequate inventories of PPE is assigned to the Public Safety and Buildings & Grounds departments.

Each academic department that requires PPE will maintain an inventory of gowns, masks, gloves, face shields and any other necessary protective equipment. The College will acquire and maintain a 90-day surplus of PPE.

Those entering College facilities will be provided with a mask if they are not wearing one. All faculty, staff, students and visitors are encouraged to have their own masks since the State of NY require the use of masks for most activities.

Hygiene, Cleaning and Disinfection Plan

The College is implementing the following routine enhanced cleaning and disinfection protocol as an element of the COVID-19 Reopening Plan. This protocol is based on the CDC and NYSDOH requirements, guidelines and advice.

  1. Scope:
    The frequency of enhanced cleaning and disinfection has increased at City Tech campuses. There is an extra focus on high touch surfaces in areas such as public restrooms, lobbies, escalators and elevators, high touch surfaces such as tables, handrails, faucets, doorknobs, light switches, and shared equipment and computer workstations (e.g., monitors, keyboards, mouse, input devices). Cleaning and disinfection should be conducted every 2 hours at high traffic areas including restrooms. At least one time per shift at Public Safety and Buildings and Grounds locker rooms and break rooms. In addition, the frequency of cleaning and disinfection should be determined based on occupancy and use conditions.
  2. Cleaning and Disinfecting Surfaces and Equipment:
    1. Cleaning surfaces and objects that are visibly soiled is the first step in the disinfection process. If surfaces are dirty to sight or touch, they should be cleaned using a detergent, or soap & water, prior to disinfection.
    2. Using an EPA-registered disinfectant approved for use against the novel coronavirus. Refer to the American Chemistry Council list of products preapproved for use against emerging enveloped viral pathogens, or the EPA list of registered disinfectants approved for use against SARS-CoV-2.
    3. Following the manufacturer’s instructions for safe and effective use of all cleaning and disinfection products (e.g., dilution concentration, application method and contact time, required ventilation, and use of personal protective equipment).
      1. The disinfectant concentrations and contact time are critical for effective disinfection of surfaces.
      2. II. Ensure that disinfectants are prepared in well-ventilated areas and handled safely, while wearing the appropriate personal protective equipment (PPE) to avoid chemical exposures.
    4. Consulting the manufacturer’s recommendations on cleaning products appropriate for electronics. If no guidance is available, consider the use of alcohol-based wipes or spray containing at least 70% alcohol. Use of alcohol-based products may reduce risk of damage to sensitive machine components. Whenever possible, consider using wipeable covers for electronics. Dry surfaces thoroughly to avoid pooling of liquids.
    5. The following solutions are also effective for disinfection of hard, non-porous surfaces; guidance for cleaning and disinfection is provided by the American Biological Safety Association (ABSA).
      1. Bleach solution: 2%-3% diluted bleach solution (1000 ppm chlorine). Prepare a diluted bleach solution by doing the following: Mix 5 tablespoons of household bleach per gallon of water. After application, allow 2 minutes of contact time before wiping, or allow to air dry (without wiping). Prepare fresh daily as bleach rapidly degrades.
      2. Alcohol with at least 60% concentration can be used for surface disinfection. Be mindful this is a flammable liquid and should not be stored near ignition sources.
    6. For soft (porous) surfaces such as carpeted floor, rugs, and fabric chairs:
      1. Remove visible contamination if present and clean with appropriate cleaners indicated for use on these surfaces.
      2. After cleaning, launder items as appropriate in accordance with the manufacturer’s instructions. If possible, launder items using the warmest appropriate water setting for the items and dry items completely.
      3. If laundering is not possible, use an EPA-registered disinfectant approved for use against SARS-CoV-2. Refer to the list of products preapproved for use against emerging enveloped viral pathogens, or the list of EPA-registered disinfectants approved for use against SARSCoV-2
  3. Safety Guidelines during Cleaning and Disinfection:
    1. Wear disposable gloves when cleaning and disinfecting. Gloves should be discarded after each use. Clean hands immediately after gloves are removed.
    2. Wear eye protection when there is a potential for splash or splatter to the face.
    3. Store disinfectants in labeled, closed containers. If dispensing disinfectants into secondary containers (e.g., spray bottles), these must also be labeled with their contents
  4. Notification of a Confirmed Case of COVID-19:
    The following protocol is for evaluation of cleaning and disinfection of areas where a person with COVID-19 spent time (longer than 10 minutes) in College spaces.
    After the College Environment Health & Safety (EH&S) receives notification that a person with confirmed COVID-19 spent time at a City Tech location, the specific rooms and areas will be assessed on a case-by-case basis. The determination of whether additional cleaning and disinfection will occur, and the scope of cleaning and disinfection is based on the risk of potential contamination as determined by EH&S. The following steps will be followed:
    1. EH&S, in coordination with the COVID-19 positive person and the impacted department, will identify all locations where person spent longer than 10 minutes.
    2. EH&S and the impacted department, in coordination with the College Buildings & Grounds (B&G) will determine any locations that require additional cleaning and disinfection.
    3. Areas needing to be cleaned and disinfected will be restricted for access until cleaning and disinfection are completed.
      1. Open doors and windows to increase air circulation, if possible.
      2. If possible, wait 24 hours after a person with COVID-19 was present in a space prior to beginning cleaning and disinfection.
      3. After the area has been disinfected, a notification will be sent to the occupants, in coordination with EH&S, and the space can be reoccupied.
      4. If an outside contractor is used for cleaning and disinfection, the proposed scope of work, including the products and their respective safety data sheets (SDSs), and application methods must be reviewed by EH&S prior to work commencing.
    4. Wear the required personal protective equipment (PPE) during cleaning and disinfecting:
      1. Disposable gloves, Safety glasses or safety goggles when there is a potential for splashing or when spraying the disinfectant.
      2. All staff must be fully trained on donning and doffing required PPE to prevent cross contamination.

Technology

Distance education and operations have been heavily supported by the College’s Office of Computing Information Services. Rita Uddin, the College’s Chief Information Officer will coordinate this effort. Technical support and knowledge awareness have been provided to faculty to ensure on-line instruction can occur. Where appropriate and if feasible, remote business continuity will be facilitated through the acquisition of equipment and software. When possible and appropriate, business processes will be automated and reorganized to ensure work can continue remotely.

Funds will be allocated when possible to implement and facilitate distance learning and instruction. The current virtual desktop capability has been expanded by utilizing a virtual cloud-based platform. The College has acquired additional licenses for specific software packages in order to facilitate home access for students in need. Laptops, iPads and other devices have been acquired and distributed to students, faculty and staff in need of technology to continue their education.

Technology required for screening will be implemented as needed.

Academics and Instruction

Courses have been identified to reflect on-line or hybrid. Any courses that have been approved to have in-person meeting times, must comply with social distancing, mask requirements, and adhere to other health and safety protocols required by NYS and CUNY Reopening Guidelines.

In consultation with all departments, there is consensus, that all courses and most labs will be conducted as fully online or as hybrid for the Fall semester. Some medical labs will be offered for degrees requiring certifications in hands on and field work.

For Phase one of the reopening process, Dental Hygiene, Restorative Dentistry, Imaging, Nursing and Chemistry will be offering in-person labs.

Dean David Smith and Provost Pamela Brown are working with the academic department Chairs to coordinate activities facilitating academics and instruction.

The Dean of Arts and Sciences and the Dean of Professional Studies in collaboration with the Provost will evaluate potential additions for reopening other areas in future phases.

Capacity

As previously stated, the first phase of the reopening process will involve some medical labs, particularly Dental Hygiene, Dental Restorative, Imaging and Nursing. As per recommendation from the College Architect, Mariano Alemany, classrooms, and labs will have to reduce their current capacity by 50% to meet State requirements. As a result, approximately 12 students can be scheduled for these in-person lab sessions. The departments will have to rotate the scheduled labs to different days of the week to avoid having more than the allowable number of students at a given time.

Dental Hygiene, Dental Restorative, Imaging and Nursing faculty have created their own reopening plans, which are included as a subset of this submission. These sub-plans cover in greater detail each department will conduct their lab operations. Vice President Miguel Cairol and Luis Venegas coordinates this effort.

Shutdown Emergency

The College will follow the New York State guidelines for emergency shutdown. A college or university must shut down in-person instruction and employ only remote instruction for at least two weeks if it reports 100 active cases of Coronavirus or, for smaller schools, if the caseload exceeds five percent of its campus population. In the event that decreasing in-person activities or closing the college becomes necessary as a result of monitoring, screening reports or the numbers of reported positive test results provide warning signs of an impending problem, the College will use all available means of communication to report to its constituencies.

In consultation with CUNY Central Office, we will activate the College's Emergency Plan. The Coordinator will ask the College President to activate the Emergency Call Chain to alert the administrative staff, and all available means of communications will be used to inform the College's constituencies. The message will be communicated through college-wide emails, social media, college's website, text messages and CUNY Alert.

Testing/ Screening

A screening program has been established to avoid the entry of people having a fever or who display COVID-19 symptoms. The screeners have been trained by the Health and Safety Officer and have received the appropriate, personal, and protective equipment such as masks, gloves, face shield and protective gowns. Currently approved screeners are supervisory-level Public Safety Officers. A list is attached to this document.

The protective Plexiglass enclosures were designed and built to protect the screeners at the open building entrances. The self-reporting document required by NYS and CUNY Reopening Guidelines have been signed by those entering the facility and collected by the Public Safety. After the screeners collect them, they have sent them to Human Resources. The College has implemented the new Everbridge app, which allows for electronic self-screening. For those who can use the application the screeners will not have to collect the written self-reporting forms. For those who cannot, hours have been established when an individual can enter under the previous pen-and-paper procedure.

Should the new app fail at any point, or be unavailable for whatever reason, hard copies will be used as a backup.

If an individual answers "yes" to any of the screening questions, the individual is instructed to return home. The campus screeners must immediately notify the Coronavirus Campus Liaison of any affirmative responses

Whether via the app or in hardcopy, the Coronavirus Campus Liaison will regularly secure, review and provide information to the Senior Vice Chancellor for Institutional Affairs and to the Campus Reopening Committee. When not directly in use, all hardcopy screening records will be kept in a locked drawer in Human Resources.

Those reporting to have travelled to areas where the virus has resurfaced as determined by NY State, will be required to self-quarantine for 14 days. NY State also requires the college to determine if those returning from said destinations exhibiting symptoms of the virus are tested to determine if they are positive. Those who previously tested positive will be required to provide medical clearance to return. If the College is informed that an individual has tested positive for COVID-19, the liaison will immediately notify the Campus Coronavirus Coordinator, and will complete and submit the COVID-19 survey created by CUNY. The Coordinator will ensure that State and local health departments are immediately notified about the case The College Coronavirus Liaison will, further, immediately notify the SVC for Institutional Affairs and the Campus Reopening Committee with all relevant details, including date of positive test, date of last campus visit, areas visited and, to the extent possible, contact with other members of the College community, whether students, faculty, or staff.

City Tech will contact NYCDOH to start a case with any infected individual and an investigation to trace all contacts of the infected individual. In addition, the College will reach out to possible close contacts and advise them to both be tested and to self-quarantine for 14 days. An individual who exhibits the COVID-19 symptoms, is escorted to the Student Health Center for observation and advice, which includes going to their doctors or to the NY City Department of Health to undergo testing. A positive result will require quarantining, a retest and medical release before they can return. Those who came into contact with the infected person will be notified for testing and be required to quarantine if they test positive. All the building areas in which the affected person has been will be cleaned and sanitized.

For those in quarantine, whether because of travel or because of contacts, the 14-day metric will be enforced.

Testing/ Screening

The College will carefully track the seven-day rolling average of test positivity in New York City, the most meaningful external metric available to us. Should it reach the three percent positivity threshold, activities aimed at reopening will be suspended. As an internal metric, the College will look for any meaningful increase in the percentage of students not allowed to re-enter the facility as determined by the Everbridge reporting.

Facilities & HVAC Operations

Before reopening, the campus engineers will work to increase ventilation, air exchanges and air filter changes. Fresh air intake will be increased. Matthew Leimbach and James Vazquez will coordinate this effort.

Air handlers and pumps will be analyzed to ensure they are meeting the proper ventilation requirements. After evaluation, necessary repairs will be made, and pumps replaced as needed. Frequent air filter replacements will facilitate maintaining air quality.

Appropriate cleaning and disinfecting of spaces will be scheduled. A log of cleaning and disinfection activities will be maintained, including date, time and scope of cleaning and disinfection. The College assigns responsibility for insuring that all standards are met to the Health and Safety Officer, and the Superintendent of Buildings & Grounds. The latter will ensure that the necessary inventories of disinfectants and cleaning supplies are on hand.

James Vazquez will coordinate this area, and ensure the necessary inventories are available.

The College’s Health and Safety Officer will work cooperatively to oversee that appropriate means and methods are used to accomplish proper cleaning and disinfecting.

The building Engineers will check to ensure mold has not formed during the pause and ensure it is cleaned if found. The Plumbers will flush the water lines and ensure water treatment is up to date.

Facility structures will be modified to increase safe contacts within facility. Mariano Alemany will coordinate this area.

Specific designs have been developed to rearrange furniture and equipment to comply with separation requirements. The markings of select areas where floor marks are necessary to maintain distances in waiting areas and approaches to elevators have been designed. The separation Plexiglas shields for the service counters at the facility have been installed. Signs are posted in the elevator banks and elevators indicating only four occupants are allowed.

Temporary movable partitions are planned to provide separation of workspaces in offices. Furniture will be spaced to meet social distancing guidelines throughout the college. Covers for keypads will be provided and installed. Mariano Alemany and Luis Venegas will coordinate this area.

Communication

Signs and messages have been created and placed to inform the community prior to and upon entering and exiting the facility. The intent is to create a culture of safety. Douglas Davis and Rita Uddin will coordinate this area.

Effective messages appropriate to the different college audiences have been prepared and sent. Signs have been posted throughout the College, consistent with the NYS Department of Health signage recommendations. Signage will be used to remind students and staff to stay home if they are sick, to use a mask at all times in the building and to adhere to social distancing guidelines.

Various media are being used to communicate messages. In cooperation with the Communication and Design Department and the web designers, messages are updated, and media selection are modified as needed. The College has robust social media and, as appropriate, will use these to disseminate this information.

Emails have been sent to the community regarding NYS and CUNY Reopening Guidelines. Information has been posted on the college’s web site and sent out to staff, faculty, and students via various media.

All returning faculty, staff and students are encouraged to watch the Return to Campus video.

Density Control Within Facilities

An adequate number of personnel has been allocated to facilitate the safety of people entering and exiting the facility. To reduce the density of facility user, schedules have been revamped.

Stephen Trowbridge and Victor Humphries will coordinate these areas.

All entering the building will be required to always wear face masks while inside College buildings. Entering and exiting the buildings must take place using the designated entrances. To date, temperature screening has been accomplished by using a heat gun before allowing entry into the building. A log has been kept of persons screened for entry into the college facilities. These logs have been submitted to Human Resources for processing. Now that the Everbridge app has been released, the College will insist that it be used wherever possible, establishing guest identities when necessary. With the use of the Everbridge app, elevated temperature will be self-reported, except in the small number of cases where Everbridge was not used.

To protect individual privacy, the College will not retain records of employee health data (e.g. specific temperature data of an individual on a given date or time). The College will ensure that any personnel performing in-person screening activities, including temperature checks, are appropriately protected from exposure to potentially infectious employees or visitors entering the facilities.

Signs for maximum occupancy, closing intermitting stalls within our bathroom facilities, cleaning and sanitizing every two hours will be performed to comply with the CUNY Reopening Guidelines.

Reopening Faculty and Department Offices

Deans and Department Chairs will coordinate this area.

A schedule has been developed for the faculty offices further, procedures and guidelines have been put in place for those teaching labs. The procedures that have been put in place ensure social distancing for labs and offices. Where necessary plastic keyboard covers will be provided to facilitate keeping them disinfected. Wearing a mask is required for personal and staff protection. Faculty is to wash and disinfect hands frequently. All are required to keep strictly to the scheduled office occupancy to avoid overcrowding and breaking distancing requirements.

Reopening Faculty and Department Offices

Luis Venegas and Maureen Archer-Festa will coordinate this area.

Before reopening, clean and disinfect the labs, clinics and general areas including bathrooms. All instruments and equipment will be cleaned and sterilized. Water lines must be purged and shocked. Students will disinfect prior to entering labs and after using the space. Hallway doors will be kept closed. Specific protocols for training students, faculty and staff on virus prevention and transmission have been developed and will be discussed.

Clinic Appointments

Should clinics be allowed to open during the semester patients will be prescreened prior to their appointment using the ADA prescreening format and State of NY and CUNY Guidelines will be met. When necessary, a system that best utilizes the escalators and elevators will be put in place to ensure appropriate distancing into the lab/clinic areas. The number of students in the labs/clinics will be limited to keep social distancing. Sanitize the elevator buttons and maintain them sanitized. Each clinic will develop its own specific protocols according to their needs.

Childcare Center

The College's Childcare Center (OCC) is a Nationally Accredited Licensed Early Childhood Education Day Care, Universal Pre-Kindergarten and School Age Facility. It provides quality educational programs for children of New York City College of Technology students in a caring, nurturing environment where parents are free to visit.

With most students taking courses remotely, City Tech's OCC is currently providing limited services only to those students taking in-person classes and to a small population served on contracts. Preschool, toddler day and school age program hours have had to be expanded to accommodate class schedules for these students in health-related majors; center will open at 6:45am for 2-, 3-, and 4-year-old and extended day until 7pm. For school age children 4-12 years of age early start of 3:20pm and extended day until 10pm Monday to Friday, will provide much needed school age childcare.

In order to safely reopen on a limited basis during the upcoming Fall semester, the OCC is following CDC, DOH and Board of Education guidelines. The Center will provide to both staff and parents guidance on new COVID 19 policies and procedure. Parents will also receive a guidance handbook. Staff has been and continues to participate in COVID reopening trainings both through zoom and online sponsored by CDC, BOE and with a CUNY childcare RN trainer. The childcare center will provide the best and safest of care for the population served.

Statement of Affirmation

The College affirms that it has read the NY Forward Guidelines for Higher Education. A screen shot of the affirmation confirmation page is included as an appendix to this document.